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PA to head of costs

Job Title: PA to head of costs
Contract Type: Permanent
Location: Preston
Salary: £19000 - £23000 per annum, Benefits: 8:30am-5:30pm Monday-Thursday and 8:30am to 5pm Friday
Start Date: 2017-08-25 00:00:00
Duration: n/a
Contact Name: Joss Holt
Contact Email:
Job Published: 7 months ago

Job Description

Role description
Job description

  • To prepare correspondence and documents through audio-typing and word processing.
  • To make appointments, arrange meetings and to manage the fee earner diaries
  • To attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care.
  • To administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with company procedure
  • To prepare mail and enclosures for despatch if required.
  • To arrange for all copying to be done, in person if the admin assistant is not available to undertake the task.
  • To requisition and make payments associated with department cases.
  • To make telephone calls to the court barristers and legal opposition in connection with department hearings and also case progression.
  • Monitor and action own and partner task list
  • To perform any such task required by the Partner to support them in the efficient management of cases, including monitoring important dates/deadlines, autonomously producing chaser letters and chaser calls, dealing with routine incoming letters
  • Creating and updating cases on Proclaim
  • Provide ongoing support to team regarding policies and systems
  • Produce agenda & minutes for meetings.
  • Assisting with the allocation and monitoring of work within the costs department.
  • To create and sometimes work from management reports.
  • Ensure department has stationary supplies, printer cartridges, paper, calculators etc.
  • Organise team social events
  • Monitor team holiday requests and manage holiday calendar
  • To provide support to other secretaries and the administration team as required.
  • To undertake any specific training when required to do so and overall to have a responsibility towards self-development.
  • To ensure the confidentiality of all the firm’s and clients’ documentation and information.
  • Any other ad hoc duties as and when required.

The ideal candidate must have a minimum of 3 years’ experience as a legal secretary, ideally PA experience. Further the candidate must have a background in personal injury litigation. Costs and budgeting experience are desirable but not essential. The candidate should have excellent knowledge of Microsoft Office packages, a strong command of English spelling, punctuation and grammar and GCSE level mathematics. An audio typing speed of 65+ wpm and experience of the Proclaim case management system and Excel will be a distinct advantage.

Essential criteria

  • Demonstrable legal secretarial experience within costs/personal injury
  • Computer literate
  • Excellent command of English spelling, punctuation and grammar (we may test at interview)
  • GCSE mathematics

Desirable criteria

  • Knowledge of the Proclaim case management system
  • Audio typing speed of 65+ words per minute
  • Experience in costs and or budgeting
  • Experience of requisitioning of payments
The next step 
To register your interest in this Residential Conveyancing Solicitor vacancy, select the APPLY NOW option. Alternatively email Kelly at Realm Recruit. 
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