Assistant Office Manager

• £27,000–£35,000 with scope to consider a higher salary for someone bringing more senior experience
• Genuine opportunity to develop towards taking over the Office Manager role in the future
• Build broad experience across operations, HR, IT, compliance and facilities within a professional legal environment

If you’ve built experience within a law firm or another regulated professional services environment and are ready for broader responsibility, this Manchester-based role offers a genuine step forward.

You’ll work closely with the Operations Manager and Managing Partner, getting involved across many of the areas that keep the firm running effectively – from HR and compliance to IT, reporting, facilities and general operations.

It’s a varied position, so you’ll need to be comfortable taking ownership rather than waiting for instructions at every stage. In return, you’ll gain an unusually broad understanding of law firm operations and the opportunity to gradually take on greater responsibility.

Longer term, the firm would like this person to develop towards Office Manager level, making this particularly well suited to someone looking for more than their next administrative role.

Who we’re looking for

• Experience working within a law firm or similarly regulated professional services environment (Essential)
• Strong administrative and organisational skills (Essential)
• Confidence taking responsibility for tasks and seeing them through independently (Essential)
• Comfortable working across several different areas and adapting priorities when required (Essential)
• Good IT skills, including Microsoft Office (Essential)
• Confidence using Excel to collate information and produce reports (Essential)
• Ability and willingness to learn the firm’s case management system and support colleagues with basic queries (Essential)
• Excellent attention to detail (Essential)
• Confident communication skills and ability to work with colleagues, suppliers and external providers (Essential)
• Previous office management or broader operational experience (Desirable)

What you’ll be doing

• Supporting the Operations Manager and Managing Partner with day-to-day administration
• Assisting with quality management procedures, insurance renewals and practising certificates
• Coordinating facilities management, repairs, servicing and suppliers
• Maintaining Health & Safety records and arranging relevant staff training
• Maintaining the complaints register and assisting with Subject Access Requests
• Updating internal procedures, templates and documentation
• Supporting recruitment, interviews and new-starter inductions
• Maintaining HR records covering contracts, appraisals, sickness and training
• Collating payroll information including overtime, sickness, starters and leavers
• Maintaining IT records, licences and equipment registers
• Supporting colleagues with basic Microsoft Office and case management system queries
• Liaising with the firm’s external IT provider where necessary
• Running reports from the case management system and collating data using Excel
• Assisting with finance administration including expenses
• Supporting website updates and content
• Gradually taking on broader operational responsibility as your experience develops

Salary & Benefits

• £27,000–£35,000
• Scope to consider a higher salary for someone with more senior office management experience
• Genuine opportunity to develop towards Office Manager level
• Direct exposure to the Operations Manager and Managing Partner
• Broad experience across operations, HR, IT, compliance and facilities
• Opportunity to take increasing ownership as you develop
• Varied role within a regulated professional environment

Contact Rachael Conley
📩 rachael.conley@realmrecruit.com
📞 03300 245 606

Rachael can give you more information about the firm, the scope of the position and how the opportunity could develop as you take on greater responsibility.

While this advert sets out the criteria applicable to each salary band, the salary guidance given is purely indicative. The precise salary offered within that band will ultimately be determined by the hirer, taking into account the individual candidate’s experience, qualifications and overall suitability for the role.